WebCT Vista Semester Course Closeout Checklist

_____ Export grade book

1. Enter the course you wish to export the grade book from and click on the Teach tab.
   
   
2. Click on the Grade Book hyperlink.
   
   
3. Click on the Export button at the bottom the Grade Book.
   
   
4. Make sure these options are selected: All members, All Columns (unless you only want to download the visible columns in your grade book), Comma-delimited, and Unicode (UTF-8).
   
   
5. Click Export and then Save.
   
   
6. Locate the desired location on your hard drive to save the grade file, enter a File name, and then click on the Save Button.  Note:  The grade file is a comma delimited file which can be opened in Excel.
   

_____ Download Bulletin Board postings (Optional)

1. Enter the course you wish to download the bulletin board postings, and click on the Teach tab.
   
   
2. Click on the Tool View tab, and then click on the Discussions hyperlink.
   
   
3. Click on the Discussion topic you would like to download.
   
   
4. Click on the Expand All button.
   
   
5. Click in the check box at the top adjacent to Subject to select all of the postings.
   
   
6. Click the Compile button at the bottom of the list.  A text file will be generated that can either be printed or saved to your local computer.
   
   
7. To print the postings, click on the Print button. To save the postings, click on the Save As File button, locate the desired location on your hard drive to save the text file, enter a File name, and then click on the Save Button.
   
   
8. Repeat this process for other bulletin board topics that you want to save.
   

_____ Download E-mail (Optional)

1. Enter the course you wish to download the E-mail messages, and click on the Teach tab.
   
   
2. Click on the Tool View tab, and then click on the Mail hyperlink.
   
   
3. Click on the folder containing the messages you want to download. Select the E-mails you want to save by checking the boxes located to the left of the Subject for each message.  Note: You may select all E-mail messages in the folder by clicking on the check box at the top adjacent to Subject. If you have multiple pages of messages, you will have to repeat this process for each page or click the Edit Paging button and adjust the number of records displayed per page so that all records will fit on one page.
   
   
4. Click the Compile button at the bottom of the list.  A text file will be generated that can either be printed or saved to your local computer.
   
   
5. To print the messages, click on the Print button located at the bottom of the page. To save the messages, click on the Save As File button, locate the desired location on your hard drive to save the text file, enter a File name, and then click on the Save Button.
   
   
6. Repeat this process to save messages in other folders.
   

_____ Download Chat Room Logs (Optional)

1. Enter the course you wish to download the chat room logs, and click on the Teach tab.
   
   
2. Click on the Tool View tab, and then click on the Chat and Whiteboard hyperlink.
   
   
3. Under the Actions column, click the View Logs icon corresponding to the Chat Room you want to save.
   
   
4. Click and Drag over the chat text to highlight the desired text.
   
   
5. Right click on the highlighted text, and select Copy from the pop-up menu.
   
   
6. Open a word processor program such as Notepad or Microsoft Word.
   
   
7. Click Edit and then Paste.
   
   
8. To save the file click File and then Save As, and locate the desired location on your hard drive to save the file, enter a File name, and then click on the Save Button.
   
   
9. Repeat this process to save logs for other chat rooms.
   

_____ Download Calendar Entries (Optional)

        (No download capability until version 3.x)

_____ Promoting a section to a template

1. Log into Vista.
   
   
2. Click on the hyperlinked Course Name (not section) on your My WebCT page.
   
   
3. Click on the section that you want to promote to a template (sections are designated with file folders in front of the text label).
   
   
4. Click on the Copy icon located in the Actions column.
   
   
5. Enter a template name in the Paste As box. Note: Include the course number, your initials, and the semester in the template title.
    
6. Select Unlinked.
   
   
7. Click on the Paste button.
   
   
8. Select the Template Owner from the dropdown menu (this would usually be you).
   
   
9. Give permission to other faculty as Template Editors, if applicable.
   
   
10. Click on Save and wait while the template is being copied.
    

Important: Once you have promoted your section to a new course template, you must contact James Fries (jamesfries@mail.clayton.edu) and ask him to associate the template with the course. The template must be associated with the course before you can assign it to a section. To begin work on these templates, click on the course (not section) link on the My WebCT page, and then click on the template name. When the sections are ready for the next term, you will be able to click on your sections and assign your templates.

_____ Deleting a Template (Warning:  Do not delete any templates that are being used by a current section.  This will delete all of that course content.  If you are not certain whether the template is currently being used by a section, email me at jamesfries@clayton.edu before deleting the template.)

1. Log into Vista.
   
   
2. Click on the hyperlinked Course Name (not section) on your My WebCT page.
   
   
3. Click the check box that corresponds to the Template that needs to be deleted.
   
   
4. Click the Delete button at the bottom of the list.