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Creating a Presentation Using a Design Template

1. Open MS PowerPoint
2. On the Getting Started Task Pane, click on Create a new presentation
3. Click on from design template .
4. Choose the desired design template.
   Note: If you click on the down arrow button on a design template thumbnail, you will have the option to apply the template to all slides, selected slides, or all new presentations.

Creating a Master Slide

1. Click on View, Master, Slide Master .
2. Click in the Title Area , click on Format , click on Font , select the desired font attributes, and repeat this process for the Subtitle.
3. Click in the Date Area , click on Format , click on Font , select the desired font attributes, and click OK .
4. Repeat Step 3 for the Footer Area and the Number Area.
5. The Master Slide view contains two slides. After modifying the Title slide, click on the Slide Master thumbnail located on the left Task Pane.
6. Click in the Title Area, click on Format , click on Font , and select the desired font attributes.
7. Click in the first line of text in the Object Area, click on Format , click on Bullets and Numbering , select the desired bullet attributes, and click OK . Click on Format , click on Font , select the desired font attributes, and click OK .
8. Repeat Step 7 for the remaining lines of bulleted text in the Object Area.
9. If you want to change the color scheme, on the Slide Design Task Pane, click on Color Schemes . Select a standard preset color scheme, or click on Edit Color Scheme to create a custom color scheme.

10. On the Slide Master View Toolbar, click on Close Master Slide .

Modifying the Header & Footer

1. Under the View menu, click on Header and Footer .
2. Click on the Slide tab.
3. Select the desired Date and Time, Slide Number, and Footer options.
4. Determine whether you want the Header/Footer to be displayed on the Title slide.
5. Optional: Click on the Notes and Handouts tab. Select the desired Date and Time, Header, Page Number, and Footer options.
6. Click on the Apply to All button.

Adding a Word Art Header

1. Click on the Insert WordArt button on the Draw toolbar.
2. Select a WordArt Style, and click OK .
3. Select the desired Font, Font Size, and Font Style (bold or italic).
4. Enter the text.
5. Click OK .
6. Position the header on the slide.
7. Use the WordArt toolbar to adjust the text, color, shape, rotation, letter height, direction, alignment, and spacing.

Inserting New Slides

1. Under the Insert menu, click on New Slide .
2. Select the desired layout on the Slide Layout Task Pane.

Inserting a Text Box

1. Under the Insert menu, click on Text Box .
2. Click to place the text box in the desired position on the slide.
3. Click on Format , click on Font , select the desired font attributes, and click OK .
4. To change the line spacing , select the text, click on Format , click on Line Spacing , and select the desired options. Click OK .
5. To change the alignment , select the text, click on Format , click on Alignment , and select the desired alignment. Click OK .

Creating Slides w/Tables

1. Click Insert , click on New Slide .
2. On the Slide Layout Task Pane, under Other Layouts , select the Title and Table layout.
3. Click to add the Title.
4. Double click on the Table icon, enter the desired number of Columns and Rows, and click OK .
5. To change the formatting of the table, click on Borders and Fill under the Table menu. Choose the desired border style, fill color, and text box alignment and margins. Click OK.
6. Enter text into the table by clicking in the desired cell. Press [Tab] on your keyboard to advance to the next cell.
7. To set the horizontal text alignment, select the cells, and click on the desired Alignment (left, center, or right) button on the Formatting toolbar.
8. Click outside of the table to view the completed table.

inserting Pictures from the Clip Organizer

1. Click on Insert, Picture, Clip Art.
2. Enter a search keyword (optional), select the desired collection(s), and specify the desired media type. Click on the Go button.
   Note: For additional images, click on the Clip art on Office Online hyperlink located at the bottom of the Task Pane.
3. Click on the desired image. Alternate Method: Click on the down arrow button located on the image thumbnail and then click "Insert."
4. Position and resize (click and drag the corners) the image on the slide.
5. Use the Picture toolbar to recolor, adjust the contrast and brightness, crop, or set transparency.
   Note: Some functions on the Picture toolbar only work with specific picture formats.

Inserting Pictures from a File

1. Click on Insert , Picture , From File .
2. Locate and click on the picture file name on your hard drive, floppy drive, or CD-ROM.
3. Click on the Insert button.
4. Position and resize (click and drag the corners) the image on the slide.
5. Use the Picture toolbar to recolor, adjust the contrast and brightness, crop, or set transparency.
   Note: Some functions on the Picture toolbar only work with specific picture formats.

Adding Preset Animation Effects to Titles and Bulleted Text

1. Under the Slide Show menu, click on Animation Schemes .
2. Select the slide(s) you want to animate.
   Note: If you want to apply this animation to all slides, click on the "Apply to All Slides" button on the Animation Schemes Task Pane.
3. Click on the desired animation.
4. Under the Slide Show menu, click on Custom Animation .
5. Set the Start, Property, and Speed Attributes for each effect.
6. To test the animation effect(s), click on the Play button.
7. To display the slide animations in Slide Show view, click on the Slide Show button.

Adding Custom Animation Effects to Text and Objects

1. Select the text or object you want to animate.
2. Under the Slide Show menu, click on Custom Animation .
3. Click on the Add Effect button, and select the desired Entrance, Emphasis, Exit, or Motion Paths animation effect.
4. Set the Start, Property, and Speed Attributes for each effect.
5. Use the Re-order button to change the order of the animation effects.
6. To test the animation effect(s), click on the Play button.
7. To display the slide animations in Slide Show view, click on the Slide Show button

Inserting Sounds from the Clip Organizer

1. Click on Insert , Movies and Sounds , Sound from Clip Organizer .

2. Enter a search keyword (optional), select the desired collection(s), and specify the desired media type. Click on the Go button.
   Note: For additional sounds, click on the "Clip art on Office Online" hyperlink located at the bottom of the Task Pane.
3. Click on the desired sound clip. Alternate Method: Click on the down arrow button located on the sound thumbnail and then click Insert .
4. When prompted, decide whether you want the sound to play automatically in the slide show. Click Automatically or When Clicked .
5. Position and resize (click and drag the corners) the sound icon on the slide.

Inserting Sounds from a File

(aiff, au, midi, mp3, wav or wma)

1. Click on Insert , Movies and Sounds , Sound from File .
2. Locate and click on the sound file name on your hard drive, floppy drive, or CD-ROM.
3. Click OK .
4. When prompted, decide whether you want the sound to play automatically in the slide show. Click Automatically or When Clicked .
5. Position and resize (click and drag the corners) the sound icon on the slide.

Inserting Movies from the Clip Organizer

1. Click on Insert , Movies and Sounds , Movie from Clip Organizer .
2. Enter a search keyword (optional), select the desired collection(s), and specify the desired media type. Click on the Go button.
   Note: For additional movies, click on the "Clip art on Office Online" hyperlink located at the bottom of the Task Pane.
3. Click on the desired movie clip. Alternate Method: Click on the down arrow button located on the movie thumbnail and then click "Insert."
4. If prompted, decide whether you want the movie to play automatically in the slide show. Click Automatically or When Clicked .
5. Position and resize (click and drag the corners) the movie icon on the slide.

Inserting Movies from a File

(asf, avi, mpeg, or wmv)

1. Click on Insert , Movies and Sounds , Movie from File .
2. Locate and click on the movie file name on your hard drive, floppy drive, or CD-ROM.
3. Click OK .
4. When prompted, decide whether you want the movie to play automatically in the slide show. Click Automatically or When Clicked .
5. Position and resize (click and drag the corners) the movie icon on the slide.

Hyperlinking to Another Slide

1. Select the text or object which you want to use as the hyperlink.
2. Click Insert , Hyperlink .
3. Click on the Place in This Document button to link to a specific slide in the presentation.
4. Select the desired Slide title.
5. Click OK .

Hyperlinking to a File or Web Page

1. Select the text or object which you want to use as the hyperlink.
2. Click Insert , Hyperlink .
3. Click on the Existing File or Web Page button.
4. To hyperlink to a URL , enter the web address in the Address box, or click on the Browse the Web button to locate the Web page.
5. To hyperlink to a file , use the Look in dropdown menu to navigate to the file, or click on the Browse for File button to locate the file.
6. Click OK .

Creating a Home Action Button on Each Slide

1. Under the Slide Show menu, click on Action Buttons .
2. Select the Home button.
3. Click and drag to shape and position the button on the slide.
4. Select First Slide in the Hyperlink to dropdown menu.
5. Click OK .
6. To format the Home action button, double click on it. Select the desired fill color and line attributes. Click OK.
7. Copy/Paste the Home action button to each slide. Note: Instead of copying/pasting. you could have placed the Home Action button on the Master Slide.

Adding Slide Transitions

1. Click on Slide Show , Slide Transition .
2. From the Slide Transition Task Pane, select an Effect
3. You may modify the transition by selecting the desired Speed and Sound to accompany the transition.
4. Select the desired Advance Slide option.
5. Click on the Apply to All Slides button.
6. To test the animation effect(s), click on the Play button.
7. To display the slide animations in Slide Show view, click on the Slide Show button

Recording Timing w/out Narration

1. Under the Slide Show menu, click on Rehearse Timings . The PPT presentation will switch to Slide Show view automatically, displaying the first slide.
2. Set the timing for each slide by pressing the space bar or right arrow key on your keyboard to advance to the next slide.
3. After advancing through the entire presentation, you will be prompted about whether to keep the slide timings. Click Yes .
4. You will be returned to the Slide Sorter view. If you selected Yes in Step 3, the recorded timings will be displayed underneath each slide. You may modify the timing for a slide by selecting it and changing the Automatically after value under Advance Slide on the Slide Transition Task Pane.

Recording Narration

1. Under the Slide Show menu, click on Record Narration .
2. Click on the Set Microphone Level button. Read the display screen out loud to permit the software to adjust the microphone volume to your voice level. Click OK .
3. Click on the Change Quality button.
4. From the Format dropdown menu, select PCM , from the Attributes dropdown menu select 22.050 kHz, 8 Bit, Mono , Click OK .
5. Click in the checkbox labeled Link narrations in . Click on the Browse button, and select a folder to save the narration files. Click on the Select button.
6. Click OK .
7. Record your narration for each slide, pressing the Space Bar or the right arrow key on your keyboard to advance to the next slide. After recording the last slide, press the Esc key on your keyboard.
8. When prompted whether to save the slide timings, click Save if you want the presentation to automatically advance the slides ; otherwise, click Don't Save.
9. You will be returned to Slide Sorter view. If you selected Save in Step 8, the recorded timings will be displayed underneath each slide.

Setting Up the Slideshow

1. Under the Slide Show menu, click on Set Up Show .
2. Select the desired Show Type, Show Options, Pen Color, Performance, Show Slides, Advance Slides, and Multiple Monitors options.
3. Click OK .
4. To preview the show, switch to Slide Show view.

Annotating Slides During a Presentation

1. During a presentation, the default pointer is an arrow. You may change the pointer to a pen, marker, or highlighter by right clicking and selecting the desired pointing device. Likewise, you can change the ink color.
2. After selecting a pointing device, you may draw on the slides during your presentation to emphasize or highlight certain points on the screen. If you want to erase your annotations, you may right click and select erase the annotations on this or all slides, or you can press E on your keyboard.

Printing a Presentation

1. Under the File menu, click on Print .
2. Select the Name of your printer from the dropdown menu.
3. Select the Print range.
4. Select the Number of copies.
5. Select Slides, Handouts, Notes Pages, or Outline View from the Print what dropdown menu.
6. Select the desired Color/grayscale, Scale, and Frame options. Click OK .

Packaging a Presentation for CD

1. Under the File menu, click on Package for CD .
2. Enter a name for the CD.
3. If you want to package multiple PowerPoint presentations, click on the Add Files button and select the additional PPT files on your hard drive.
4. Click on the Options button.
5. Click in the checkbox labeled PowerPoint Viewer , and select how you want the presentation(s) to play in the viewer.
6. If your presentation contains multimedia (sounds, narration, movies), click in the checkbox labeled Linked files .
7. If you used a special font, click in the checkbox labeled Embedded True Type Fonts .
8. For security, you may enter passwords for opening or modifying the files on the CD.
9. Click OK .
10. Insert a blank CD into your CD-R or CD-RW drive, and click on the Copy to CD button. Note: If your computer does not have a CD writer, you may copy the packaged files to a folder to move to a machine which has a CD writer.